Graduation & Commencement

Graduation Image

Commencement 2016

  • Graduation Deadline is March 15
  • Commencement is Sunday, May 15, 3:00-5:00 pm
  • Check UH Email for Commencement Registration Invitation (Required for Participation)

Graduation & Degree Planning

At Kapi‘olani Community College, students are eligible for graduation upon successful completion of the academic requirements of their declared program of study. In other words, Graduation is the technical obtainment of credits to receive a degree.

Commencement Exercises

Commencement is the annual ceremony for students who have or are expected to graduate in the current or next semester. It is an opportunity for you, your family, friends, and the KCC ‘Ohana to celebrate your accomplishment.

All students who have completed their degree requirements are eligible to “walk” in the Commencement Exercises. Check with your academic counselor if you have questions regarding your graduation eligibility. To participate in the ceremony, students will need to submit an application for graduation by the deadline stated each year. Students who have applied for Spring or Fall Graduation will be invited to participate in the ceremony and will be included in the Commencement Program. Participants will be required to purchase caps and gowns for graduation. There is no additional charge for the graduate or their guests to attend the Commencement ceremony.

Eligibility For Graduation

  • Students should consult with their Academic Counselor for a graduation evaluation prior to registering for their final semester. Candidates for all Certificate and Associate degrees must file an application for graduation with the Graduation Office in the Kekaulike Information Service Center.
  • Applications received after the announced deadline will be processed for graduation in the following semester.
  • A $15.00 graduation fee ($15 extra for a Hawaiian Language diploma) is payable at the time the student submits an Application for Graduation. This covers the cost of ordering and printing the diploma* and its cover. If the student does not graduate in the semester they apply for, the fee will be applied to the semester he or she graduates. However, another Application for Graduation must be filed with KISC by the deadline.
  • Graduation requirements are based on approved program requirements. In determining graduation eligibility, the terms “Major Courses”, “Courses in the Major”, and “Credits in the Major” refer to the following:
    • Courses which are trade specific, i.e., the course title or the course description indicates that the course is specifically for students in the major (e.g., HWST 100 for Hospitality Majors),
    • Courses which satisfy program requirements and have the alpha associated with the major.
  • To graduate with a degree (AA, AS) from a University of Hawai‘i Community College, a student must have earned a minimum of 12 credits of program courses in the degree/major from that college and maintain a 2.0 institutional GPA.

Degrees and Certificates

The college offers the Associate in Arts degree (AA), the Associate in Science degree (AS), Certificate of Achievement (CA), Certificate of Competence (CO), Advanced Professional Certificate (APC) and Academic Subject Certificate (ASC). These degrees and certificates differ in the numbers and types of courses required to fulfill all requirements.

A “degree” is an academic credential awarded in accordance with University of Hawai‘i Board of Regents’ approval and consists of the components of general education core requirements; college/program requirements; major requirements, if any; electives, if any; and additional degree requirements, such as total credit requirements, minimum overall cumulative grade point ratio (GPR), which is 2.0, minimum GPR or grades for courses applied to the “major or program requirements,” and other related requirements such as writing-intensive, Hawaiian Asian and Pacific emphasis courses, a speech/oral communication course and foreign language.

Please see Academic Programs for the majors offered and the degree requirements per specific major.

Graduation Options

Enrolled Students: (students maintaining continuous enrollment at Kapi‘olani Community College) may graduate according to:

  • The requirements in effect at the time they enrolled; or,
  • The requirements in effect at the time of graduation.

Students who change their major while enrolled may graduate according to:

  • The requirements of their major in effect at the time they changed their major; or,
  • The requirements in effect at the time of graduation.

IMPORTANT: Students who have a break in enrollment and apply for graduation will graduate according to the requirements in effect at the time of graduation. Students must also have a declared major in order to be awarded a degree.

Time Within Which Work Must Be Completed

The normal expectation is that students will complete their academic work in a 10-year period. Credits earned more than 10 years ago in courses which have materially changed content or standards will not fulfill graduation requirements.

Reverse Transfer and Automatic Notification of Credentials

Students who have successfully completed all program requirements for a degree or certificate will be made aware of the earning of the degree or certificate. Once verified, the earned degree or certificate will be noted on the academic record unless requested not to do so by the student. The notation will be at no cost to the student.

Applying for Graduation

To be awarded a diploma from the College, you must Petition to Graduate by submitting an “Application for Graduation”. We strongly recommended that you schedule a “Degree/Certificate Check” appointment with a counselor before applying. Send an email to your academic counselor to set up a Degree/Certificate Check now.

Apply for Graduation

 

A non-refundable and non-transferable $15 fee is required for an Associate Degree or Certificate of Achievement. Applications for a degree/certificate will be denied if all requirements, including incompletes, have not been met by the end of the graduating semester. An “I” grade, regardless of the contingency grade assigned, is considered non-completion of a course. You will be eligible for graduation in the semester that the “I” grade has been changed and will be required to reapply for graduation and pay the $15 fee.

Application Deadlines

  • October 15 for Fall graduation
  • March 15 for Spring graduation
  • June 15 for Summer graduation

Procedures

Step 1 : See your academic program counselor for a graduation check.

Make an appointment with your academic program counselor for an official graduation check before the graduation application deadline.

Step 2 : Submit a graduation application form.

Complete and submit a graduation application form by the application deadline. (NOTE: You will need to log in with your hawaii.edu email address to gain access to this form. Please make sure you are signed in with your own UH username.)

  • Please fill out all of the required information. A $15.00 fee is assessed upon submission of the form and will post on your student account. Please allow 5-7 working days for the fee to appear on your account. You may pay this fee via your student account or at the Cashier’s office. The deadline to apply for graduation (notation of credentials) is the last day of instruction in the semester or summer session that you are completing your program graduation requirements.
  • If you would like to order a diploma, you will need to submit your Application for Graduation by the deadlines stated above. If your Application for Graduation is submitted after the deadline, your diploma will not arrive until the end of the following semester.
  • Students applying for multiple degrees MUST submit multiple application forms with fees. Students who do not submit their applications by these deadlines will not not have their names printed in the KCC Commencement Program. However, you are still eligible to participate in the Ceremony.

Step 3 : Pick up your diploma.

Diplomas are available at KISC in Ilima 102 approximately two months after the end of the semester. KISC will contact you via email or regular mail indicating when diplomas are available, please do not call or come to the center before you are notified to do so.

OPTIONAL:

All students who petition to graduate will receive an email from the Graduation Office to register for the Spring Commencement Exercise. Commencement is an optional activity. The Commencement Registration Deadline is April 1.

Step 4 : Commencement Preparation

Check your UH Email for your invitation to register for commencement. Once registered, you will receive more information and instructions.

Step 5 : Purchase cap and gown.

The KCC Bookstore will have your monarch blue cap, gown, tassel, collar (for women) available for purchase the second week of April. Cost for cap and gown is approximately $40.00 (subject to change).

Commencement Registration

Congratulations! Graduation is one of the most rewarding experiences in your academic journey. The Commencement Ceremony is held once a year in mid-May. If you obtain your degree at the end of the Fall semester, we encourage you to participate in May.

This year, Commencement will be held at the Hawai‘i Convention Center Exhibition Hall III on Sunday, May 15, 2016 from 3:00 to 5:00 pm.

All students who Petition to Graduate WILL receive an email invitation to register for commencement. Commencement registration is REQUIRED to participate in the ceremony. Deadline to register is April 1.

Things you need to know

Commencement “Walk” Policy To participate in the annual Commencement Ceremony, you must meet the following eligibility criteria:

  • Candidates for any Associate Degree must be in your final semester in order to petition to graduate. If you are completing your final classes in the Summer term but would like to “walk” in the Spring Commencement Exercises, you must first check with your program counselor for clearance and they will notify the Graduation Office that you will be walking early.
  • Candidates for any Certificate must have earned, or be enrolled in, all of the requirements for the certificate.
  • “Walking” is the term used to indicate student participation in Commencement exercises. Walking in KCC’s Commencement Ceremony, however, does not necessarily indicate degree completion or a guarantee thereof. Only when all requirements are completed will a student’s degree be awarded.
  • Students who have completed more than one degree or certificate will ONLY be able to walk under one degree or certificate.
  • Eligibility to Walk: Students who have completed all degree and or certificate requirements are eligible to Walk in the Commencement ceremonies.
  • Conditions: “Walkers” who have not completed all degree requirements will not have their names printed in the Commencement program.
  • Honors: Students who have met the 3.5 cumulative grade point ratio (GPR) requirement in the preceding summer or fall semesters will be recognized as graduating with honors in the commencement program and may pick up honors cords at commencement check in.
  • Honor Society: Students are in Phi Theta Kappa (Honor Society) will be recognized in the commencement program, Honors tassels and cords will be distributed through Phi Theta Kappa.
  • Kapi’olani Scholars: Students in the Honors Curriculum Program and have successfully completed two honors courses (earning a ‘B’ or better in both) and have maintained a cumulative GPR of 3.5 or higher, will be recognized as Kapi’olani Scholars in the commencement program.
  • Valedictorians: Students who have earned a 4.0 cumulative GPR in the preceding Fall semester will be recognized as a Valedictorian in the commencement program.
  • Veterans: Students who have served in the US Military may pick up a veterans cord at the Military and Veterans Program (MVP) office.

Things “TO DO” Prior to Commencement

  • Apply for Graduation. If you have been been awarded or applied for graduation in the summer or fall preceding the Spring commencement, you will receive an email invitation to register for commencement. If you Petition to Graduate in the Spring, you will also receive an email invitation to register for commencement upon submission of your application.
  • Purchase your tassel, cap, and gown from the KCC Bookstore. Cap and gowns usually go on sale the 2nd week of April. The cost is approximately $40.00. Announcements will also be available for purchase.
  • Check your UH Email often. Announcements will be sent to all students who have registered to participate in the commencement ceremony on when they can sign up to participate in the commencement orientation.
  • Check the Commencement Website for updates. Additional information for graduates, friends, and families will be available on this site.

Commencement Information

Once registered, you will receive information on commencement and instructions on next steps. Things to know:

Parking is limited and available at the Hawai’i Convention Center on a first come, first served basis. A parking fee of $10.00 can be paid at the parking kiosk machines at the entrance to the parking garage. We encourage being dropped off or car-pooling.

Cap and Gown Information

Mid-April, report to the KCC Bookstore to purchase your monarch blue cap, gown, tassel, collar (for women), and pick up formal graduation invitations. Cost for cap and gown is $40.00 (subject to change)..

Diploma Information

Diplomas are available at Kekaulike Information and Service Center (KISC) in ‘Ilima 102 approximately 12 weeks after the end of the semester. Your diploma will not be released if you have oustanding financial obligation.

Please check your myUHportal for academic records and holds. KISC will contact you via email indicating when diplomas are available to pick-up.

Mailing of Diplomas: If you are leaving the island of O‘ahu and will be unable to pick up your diploma in person, you may request that it be mailed to you. You may:

  • Complete a “Request To Mail Diploma” form available at KISC ‘Ilima 102 or
  • Email us using your hawaii.edu account or
  • Fax a request at 808.734.9896. Please include your name, username/UH ID, mailing address and your signature. Please email kapgrad@hawaii.edu if you have any question regarding diploma or graduation application.
  • *Diplomas will NOT be mailed to Oahu addresses, you may use the “Request to Mail Diploma” form to indicate a proxy if you are not able to pick it up in person.

Disability Accommodation

For disability accommodations, advance notice requested: Contact the Graduation Office at kapgrad@hawaii.edu or 808.734.9532 at least two weeks prior to the event.