Human Resources

Reference Guides

• Online Leave System Employee Guide (pdf)
• Multi-Factor Authentication (MFA)  (MFA Instructions pdf)
• Hawai‘i Information Portal (HIP)
• Position Management Request Form Guide (Kuali Build)
• Form 20 Guide (Kuali Build)
• Department ID List (pdf) – Complete list of Department IDs, formerly referred to as EAC (Employing Agency Code)
• Warrant Distribution List

Adobe Acrobat PDF Resources

• Instructions for Digital Signatures (pdf)
• Combining and Splitting PDF Files (pdf)

Conflict of Interest (COI)

• Electronic Form Tutorial Video
• Electronic Form Reference Guide

NeoGov Resources

• NeoGov On-boarding Manual (pdf)
• NeoGov On-boarding New Employee Instructions (pdf)
• NeoGov On-boarding Cheat-Sheet
• NeoGov Sending Email Notifications to Applicants (pdf)

PeopleSoft Resources (UH Login Required)

• Employee Self-Service Cheat Sheet
• Workflow Approval Cheat Sheet
• Workflow Approval Delegation Guide

Resource Links

SUMMARY OF FACULTY/STAFF EMPLOYEE BENEFITS – https://www.hawaii.edu/ohr/documents/2054/

PAY DAYS – http://www.fmo.hawaii.edu/payroll/docs/Pay_Schedule.pdf (pdf)

Pay Days are on the 5th and the 20th of every month, however, if the 5th or the 20th fall on a weekend or holiday, the payday will be the last working day before the weekend or holiday.

ONLINE LEAVE SYSTEM – https://www.hawaii.edu/leave

PEOPLESOFT EMPLOYEE SELF SERVICE (ESS) – http://ps.hawaii.edu/

PeopleSoft ESS is where employees may access PNFs and Form 6 via “Employee Change Summary”

• How to Access PNF Form (pdf)

HAWAI‘I PAY INFORMATION PORTAL (HIP)

• Hawai‘i Pay (HIP) for:
  • Address and Emergency Contact Instructions
  • Beneficiary for Unpaid Wages Instructions
  • Direct Deposit Instructions
  • Pay Statements Instructions
  • W4 and HW4 Tax Withholding and Exemptions Instructions
  • W2 Tax Return Instructions

MULTI-FACTOR AUTHENTICATION (MFA) – https://www.hawaii.edu/its/uhlogin/device-reg/

• (MFA Instructions) (pdf)

Additional security is required for access to the Hawai‘i Pay System and affects all University System Identification (UH ID) logins. Link for initial setup, adding additional phone number option (recommendation is at least one backup number), and updating existing numbers (to include mobile phone updates for an existing number).

OFFICE OF THE VICE PRESIDENT FOR COMMUNITY COLLEGES – http://uhcc.hawaii.edu/ovpcc/

UH SYSTEMWIDE POLICIES AND PROCEDURES INFORMATION SYSTEM (PPIS) – http://www.hawaii.edu/policy/

OFFICE OF HUMAN RESOURCES – http://www.hawaii.edu/ohr/

CAREER OPPORTUNITIES:

• E/M, Faculty, Lecturer, APT: https://www.governmentjobs.com/careers/hawaiiedu
• Civil Service (Internal Vacancy): https://www.governmentjobs.com/careers/hawaiiedu/promotionaljobs
• Casual: https://www.hirenethawaii.com