Human Resources
Leaves
- Faculty-Sabbatical-Leave-Application-Form (pdf)
- Family and Medical Leave Act Poster (pdf)
- Form WH-380-E – U.S. Department of Labor Certification of Physician for Personal Illness/Injury
- Form WH-380-F (pdf) – U.S. Department of Labor Certification of Physician to Care for A Family Member
- Form WH-384 (pdf) – U.S. Department of Labor Certification of Qualifying Exigency For Military Family Leave
- Form WH-385 (pdf) – U.S. Department of Labor Certification for Serious Injury/Illness of a Covered Service member – Military Family Leave
- Leave Share Administrative Procedure (pdf) (A9.470)
- Online Leave System Website for:
- Leave Balance Review
- Leave Requests (vacation, sick, etc)
- Professional Improvement Leaves for APT Personnel (pdf) (A9.430)
- Sabbatical Leaves for Regular Civil Service Employees (pdf) (A9.460)
- UH Form 46a – Employee Request for Family Leave
- UH Form 49 (pdf) – Leave Sharing Certification of Physician For Personal Illness/Injury
- UH Form 62 – Leave Without Pay for BOR Personnel (A9.420)
- UH Form 68 (pdf) – Leave Sharing Donation Form
- UH Form 69 (pdf) – Leave Sharing Request Form for Personal Illness/Injury
- UH Form 76 (pdf) – Leave Sharing Request Appeal Form
- UH Form 98 (pdf) – Leave Sharing Request Form to Care for A Family Member
- UH Form 99 (pdf) – Leave Sharing Certification of Physician To Care for a Family Member
- UH Form 122 (pdf) – Parent-Teacher Conference Leave Form
- UH Form 200 (pdf) – Leave Without Pay for Civil Service Personnel
- User Guide for Online Leave System
Payroll
- D-55 Timesheet (xls) – Hourly, Overtime, Differential Pay
- D-55 Timesheet Instructions (pdf)
- Decline-TA-Form (pdf)
- Hawai‘i Pay (HIP) for:
- KCC Form 10 – Authorization for Overtime
- Multi-Factor Authentication (MFA)
- Multi-Factor (MFA) Instructions (pdf)
- Request for Duplicate W-2 (pdf)
- Payroll Deadlines – After the Fact (pdf)
- Payroll Deadlines – LAG (pdf)
- UH Form 11 (pdf) – Certificate for Compensation (Meals)
Personal Development
- Faculty and Staff Tuition Waiver Eligibility (RP6.207)
- Employee Tuition Waiver Addendum Supervisor Approval (pdf)
- Tuition Waiver Information (OHR)
- UH Form 410 (pdf)– Training Request Form
- Tuition Waiver Form (pdf)
Personal Changes
- Employee Declaration of Marital Status or Domestic Partnership (pdf)
- ERS Form 1-A Pension Designation of Beneficiary (pdf)
- EUTF Life Insurance Designation of Beneficiary
- Personal Changes (pdf) – Flow Chart
- Form EC-1 for Open Enrollment (pdf) – EUTF Enrollment Form for Active Employees
- Form EC-1 for Qualifying Event (pdf) – EUTF Enrollment Form for Active Employees
- UH Form 33 – Change/Correction of Name, Marital Status, Address, Phone Number
- UH Form 33A – Emergency Contact Information
Temporary Disability Benefits
- HRD(TDI)-1 (pdf) – Claim For Temporary Disability Benefits Form
- Notice to Employees Included in Collective Bargaining Units 1, 2, 3, 4, 7, 8, 9, 10, 11, and 13 (pdf)
- Notice to Non-Bargaining Officers and Employees (pdf)
- Plan for Civil Service Employees Covered by a Collective Bargaining Agreement (pdf) (A9.770)
- State of Hawaiʻi Temporary Disability Benefits Plan for Non-Bargaining or Excluded Employees (pdf) (A9.771)
Workers Compensation
- Highlights of the Hawai‘i Workers’ Compensation Law (pdf)
- UH Form 41 (pdf) – Election for Compensation Form (A9.720 Attachment 6)
- UH Form 79 (pdf) – Report of Work-Related Injury/Illness (A9.720 Attachment 1)
- UH Form 83 (pdf) – Time-off from Treatment of Work-Related Injury/Illness (A9.720 Attachment 4)
- University of Hawai‘i Works Compensation Website
- What to do for work-related injury/illness (pdf)
Helpful Resources and Reference Guides
- HR Reference Guides – Guides and other reference materials for common Human Resources tools
- Helpful Links – Quick links to useful employee resources
- Department ID List – Complete list of Department IDs, formerly referred to as EAC (Employing Agency Code)
Recruitment/Hiring Forms
- Application Sign Out and In (pdf)
- Casual Employment Application (pdf)
- Casual Hire Sample Regret Letter (docx)
- Candidate Release (pdf)
- Civil Service/89-Day Emergency – 89 Day Emergency Appointment Procedures
- Civil Service/89-Day Emergency – New Hire (89-Day Emergency) Checklist A – Due prior to start date
- Civil Service/89-Day Emergency – New Hire (89-Day Emergency) Checklist B – Due 5 working days after start date
- Civil Service/89-Day Emergency – New Hire (Civil Service) Checklist C – Due prior to start date
- Civil Service/89-Day Emergency – New Hire (Civil Service) Checklist D – Due 5 working days after start date
- Civil Service/89-Day Emergency Position Description Template Instructions
- Civil Service/89-Day Emergency Position Description Template (doc)
- Civil Service/89-Day Emergency Position Description Supplement (doc)
- Civil Service/89-Day Emergency – Request For Criminal History Record Clearance
- Faculty Initial Salary Placement (pdf)
- Faculty Level Pay Option Agreement (pdf) (A9.590)
- Faculty Workload Commitment (pdf)
- Flow Chart – New Hire APT (pdf)
- Flow Chart – New Hire Casual (pdf)
- Flow Chart – New Hire Civil Service (pdf)
- Flow Chart – New Hire Faculty (pdf)
- Flow Chart – New Hire Lecturer (pdf)
- Flow Chart – New Hire Student (pdf)
- Flow Chart – Position Changes (pdf)
- Form 20 Effective Fall 2021 – Casual/Overload/Lecturer Appointments (Kuali Build)
- Hawai‘i Civil Rights Commission “What is Employment Discrimination” Handout (pdf)
- HRD-396 – Non-Civil Service (89 Day Hire) Additional form if 3rd+ appointment & 100% G Funded
- HRD-397 – Non-Civil Service (89 Day Hire) 1st and 2nd appointment for all funds
- I-9 Form and Instructions
- KapCC Casual Recruitment Screening Grid (pdf)
- KapCC Faculty/Staff ID Card Request (pdf)
- KapCC Faculty/Staff Form for UH Directory (pdf)
- KapCC Lecturer Initial Step Placement (pdf)
- KapCC Lecturer Step Placement Guidelines (pdf)
- KapCC Lecturer Step Placement Update (pdf)
- KapCC Recommendation to Fill Casual Position (pdf)
- KapCC Reference Check Form
- KapCC Request to Fill Critical Position (docx)
- KapCC Critical to Fill Request for Casual/89-Day
- KapCC Request to Hire (pdf)
- KapCC Student Two Job Memo (pdf)
- KapCC Student Assistant FICA Exemption Questionnaire (pdf)
- KapCC Student Employee Request for Overtime (pdf)
- KapCC Vacancy Procedure (pdf) (K9.495)
- Lecturer Form 17 – Recruitment Selection Form (xlsx)
- Lecturer Hire Document Checklist (pdf)
- Lecturer Initial Salary Placement Letter (docx)
- Lecturer Pool List (pdf)
- Memo – Approval to Hire Lecturer by Exception 15 or more TEs (pdf)
- Memo – Approval to Hire Lecturer by Exception Below MQ (pdf)
- NeoGov On-boarding Guide (pdf)
- New Hire/Rehire Checklist – Faculty/APT(pdf)
- New Hire/Rehire Checklist – Student (pdf)
- Offer Letter – 11 Month Vacation Accruing Non Tenure Track (docx)
- Offer Letter – 11 Month Vacation Accruing Tenure Track (docx)
- Offer Letter – 9 Month Acting Instructor (docx)
- Offer Letter – 9 Month Faculty Temporary (docx
- Offer Letter – 9 Month Tenure Track (docx)
- Offer Letter – Faculty Additional General Terms of Employment (docx)
- Offer Letter – Faculty Multi-Year Appointment Supported by Extramural Research and Training Contracts and Grants (docx)
- Offer Letter – Lecturer Fall Spring Semester (docx)
- Offer Letter – Lecturer Summer (docx)
- Offer Letter – Lecturer Year Round Appointment (docx)
- Position Management Request (PMR) Form – For E/M, Faculty, APT & Civil Service Position Requests (replaces SF-1, SF-2, HRD-1, UH Form 13)
- PTS Deferred Compensation Booklet (pdf)
- PTS Deferred Compensation PTS Enrollment Form (pdf)
- Record of Outside Employment Form (A9.240 Attachment 1)
- Screening Committee Confidentiality Agreement (pdf)
- SECE Website
- SECE Instructional Guidebook To UH Employer Functions (pdf)
- Student Employment Procedures (A9.880)
- Student Grievances Procedures (pdf) (A9.860)
- UH COVID-19 Vaccination Requirement Acknowledgement (pdf)
- UH Form 3 (pdf) – Request for Authorization of Overload
- UH Form 22 (pdf) – Lecturer Work Schedule Disclosure Form
Other
- Complaint Form
- Conflict of Interest (COI)
- Employee Assistance Program (EAP)
- Equal Employment Opportunity Resource (EEO) Coordinator
- Exit and Transfer Out Checklist – Employee Tasks (pdf)
- Exit and Transfer Out Checklist – Supervisor Tasks (pdf)
- LGBTQ+ Resources:
- Kapi‘olani Community College Commissioners on LGBTQ+ Equality
- SafeZone Program
- Reasonable Accommodation Request – Non-Disability
- Reasonable Accommodation Request – Disability
- Title IX Resources:
- Whistle Blower Hotline