Business Office

Here to Help

The objective of the Business Office is to provide quality service to students, employees, and the community in the matters of payment information and monetary functions of the college.

Location

‘Ilima Bldg, Room 105

Meet the Fiscal Section

Rafaela Delong

rafaela@hawaii.edu / x9526

 

  • All purchasing, reimbursements & travel for Tuition & Fees Special Fund (TFSF) Departments under:
    • Vice Chancellor for Administrative Services
    • Equipment Replacement
  • All purchasing, reimbursements & travel for Revenue Generating Community College Revolving Fund (CCRF) Programs:
    • VC for Administrative Services
  • Conference Center
  • Perkins Funds (Accounts that begin w/ “5”)
  • Trust Funds (Accounts that begin with “4”) except:
    • ETF
    • FTW
    • OCCE
    • Resilience Hub
  • P-card Coordinator
  • Stale Dated Checks
  • Reconciliation of Accounts

Shanna Hom

skepaa@hawaii.edu / x9886

 

  • All purchasing, reimbursements & travel for Tuition & Fees Special Fund (TFSF) Departments under:
    • Dean of Health Programs
    • Health Sciences
    • Nursing
    • EMS
    • Vice Chancellor for Academic Affairs
      • CELTT
      • Library
  • Federal Funds (Accounts that begin w/ “6”)
    • PI: Brandon Chun
    • PI: Devon Peterson
    • PI: Grant Itomitsu
    • PI: Candy Branson
    • PI: Stacey Oho
    • Good Jobs
  • Financial Aid (Extramural Funds)
  • Trust Funds (Accounts that begin with “4”)
    • ETF
    • FTW
    • OCCE
    • Resilience Hub
  • Professional Fees
    • Professional Fees transfer
  • Research Training and Revolving Fund (RTRF)
  • UH Telecom Requests
  • Reconciliation of Accounts

Elisha Shimokawa

ewllum@hawaii.edu / x9253

 

  • All purchasing, reimbursements & travel for Tuition & Fees Special Fund (TFSF) Departments under:
    • Chancellor
    • Dean of Business, Legal, Technology, Culinary, Hospitality
    • Culinary
  • All purchasing, reimbursements & travel for Revenue Generating Community College Revolving Fund (CCRF) Programs:
    • Chancellor
    • Summer School
    • Honda International Center
    • Health Education Non-Credit (HENC)
    • Global Learning and Development (GLAD)
    • Passport
    • EMS
    • Culinary
  • Destiny Invoice Pay Downs
  • Reconciliation of Destiny
  • Revenue Generating Programs Assessment
  • Reconciliation of Accounts

Abby Sugihara-Chang

abbys@hawaii.edu / x9880

 

  • All purchasing, reimbursements & travel for Tuition & Fees Special Fund (TFSF) Departments under:
    • Vice Chancellor for Academic Affairs
      • CELTT
      • Library
      • System Strategic Initiatives
    • Vice Chancellor for Student Affairs
    • Dean of Arts and Sciences
  • All purchasing, reimbursements & travel for Revenue Generating Community College Revolving Fund (CCRF) Programs:
    • Vice Chancellor for Academic Affairs
    • Vice Chancellor for Student Affairs
    • Dean of Arts and Sciences
    • Library
  • Reconciliation of TAPS
  • Reconciliation of Accounts

Danielle Taguchi

dmiyauch@hawaii.edu / x9529

 

  • All Federal Funds (Accounts that begin w/ “6”) except:
    • PI: Brandon Chun
    • PI: Devon Peterson
    • PI: Grant Itomitsu
    • PI: Candy Branson
    • PI: Stacey Oho
    • Good Jobs
  • myGRANT Review and Approval
  • Culinary CCRF Budget
  • Reconciliation of Accounts

Leeann Tollefsen

leeann4@hawaii.edu / x9530

 

  • TAPS; Casual and Overload Payroll
  • SECE; Student help payroll
  • Salary Overpayments
  • KFS Access
  • Inventory
  • Culinary invoices
  • Utility Payments
  • UH Telecommunications Request
  • Vacation Transfers
  • SEED Grants
  • Student Activities Fund
  • Invoice Generation
  • Reconciliation of Accounts

Fiscal

Forms & Reference Materials

Extramural Funds

RCUH Financial Portal

Fiscal Operations

PO Terms and Conditions

UH Systemwide Administrative Procedures

State Procurement Office (SPO) Price List

Kuali Financial System (KFS)

    Requisitions (REQ) / Purchase Orders (PO)

    Payment Request (PREQ)

    Disbursement Vouchers (DV)

    Interdepartmental Order (IDO)

    Inventory

    COVID-19 Interim Procedures

    Procurement Forms

    Other Forms

    Procurement Card (P-Card)

    Information

    Websites

    Training Materials (Kapi‘olani CC Business Office)

    Training Materials (UH System Procurement)

    Procurement Card Document (PCDO)

    Travel

    Business Online Submission System (BOSS)

    Grant In Aid Payments

    Payroll Deadlines

    Revenue Generating Programs

    Other Procedures

    Budget

    Meet the Cashiering Section

    Cashiers have a range of important responsibilities that encompass various financial tasks. Their areas of responsibility typically include managing Accounts Receivable, which involves tasks like cash collection, deposits, and third-party billing. Additionally, cashiers handle tasks related to Student Refunds and the Distribution of Checks.

    Cynthia Chin-Delong

    Junko Fink

    Jayme Wong

    Cashiering

    Forms & Reference Materials

    Administrative Procedures

    Cash Handling Responsibilities

    • Responsibility Matrix – Need updated Form

    Deposits

    Advance Deposits

    Credit Card Receipt

    Grant In Aid Payments

    Payroll Distribution

    Payroll Deadlines