Business Office

Here to Help

The objective of the Business Office is to provide quality service to students, employees, and the community in the matters of payment information and monetary functions of the college.

Location

‘Ilima Bldg, Room 105

Meet the Fiscal Section

Rafaela Delong

rafaela@hawaii.edu / x9526

 

  • All purchasing, reimbursements & travel for Tuition & Fees Special Fund (TFSF) Departments under:
    • Chancellor
    • Vice Chancellor for Administrative Services
    • Equipment Replacement
    • System Strategic Initiatives
  • All purchasing, reimbursements & travel for Revenue Generating Community College Revolving Fund (CCRF) Programs:
    • Chancellor
    • VC for Administrative Services
  • Higher Education Emergency Relief Funds (HEERF)
  • Conference Center
  • Stale Dated Checks
  • Reconciliation of Accounts
  • Perkins Funds (Accounts that begin w/ “5”)
  • P-card Coordinator
  • Trust Funds (Accounts that begin with “4”) except:
    • PI: Carol Hoshiko

Shanna Hom

skepaa@hawaii.edu / x9886

 

  • All purchasing, reimbursements & travel for Tuition & Fees Special Fund (TFSF) Departments under:
    • Dean of Health Programs
    • Health Sciences
    • Nursing
    • EMS
    • Vice Chancellor for Academic Affairs
      • CELTT
      • Library
    • Federal Funds (Accounts that begin w/ “6”)
      • PI: Brandon Chun
      • PI: Grant Itomitsu / Ron Takahashi
      • PI: Bob Franco
      • Good Jobs
    • Professional Fees
      • Professional Fees transfer
    • Research Training and Revolving Fund (RTRF)
    • Reconciliation of Accounts
    • Financial Aid (Extramural Funds)

Elisha Shimokawa

ewllum@hawaii.edu / x9253

 

  • All purchasing, reimbursements & travel for Tuition & Fees Special Fund (TFSF) Departments under:
    • Dean of Business, Legal, Technology, Culinary, Hospitality
    • Culinary (non Monthly Food PO’s)
  • All purchasing, reimbursements & travel for Revenue Generating Community College Revolving Fund (CCRF) Programs:
    • Summer School
    • Honda International Center
    • Health Education Non-Credit (HENC)
    • Global Learning and Development (GLAD)
    • VC for Academic Affairs
    • Library
    • Passport
    • VC for Student Affairs
    • EMS
    • Culinary
  • Reconciliation of TAPS
  • Reconciliation of Accounts
  • Destiny Invoice Pay Downs
  • Reconciliation of Destiny
  • Revenue Generating Programs Assessment

Danielle Taguchi

dmiyauch@hawaii.edu / x9529

 

  • All Federal Funds (Accounts that begin w/ “6”) except:
    • Higher Education Emergency Relief Funds (HEERF)
    • Good Jobs
    • PI: Brandon Chun
    • PI: Bob Franco
    • PI: Grant Itomitsu / Ron Takahashi
  • myGRANT Review and Approval
  • Reconciliation of Accounts
  • Culinary CCRF Budget

Leeann Tollefsen

leeann4@hawaii.edu / x9530

 

  • All purchasing, reimbursements & travel for Tuition & Fees Special Fund (TFSF) Departments under:
    • Vice Chancellor for Student Affairs
    • Dean of Arts and Sciences
  • TAPS; Casual and Overload Payroll
  • SECE; Student help payroll
  • Salary Overpayments
  • KFS Access
  • Inventory
  • Culinary invoices
  • Utility Payments
  • UH Telecommunications Request
  • Vacation Transfers
  • SEED Grants
  • Reconciliation of Accounts
  • Student Activities Fund
  • Invoice Generation
  • Culinary monthly food PO’s

Fiscal

Forms & Reference Materials

UH Systemwide Administrative Procedures

State Procurement Office (SPO) Price List

Payment Request (PREQ)

Interdepartmental Order (IDO)

Business Online Submission System (BOSS)

Grant In Aid Payments

Payroll Deadlines

Meet the Cashiering Section

Cashiers have a range of important responsibilities that encompass various financial tasks. Their areas of responsibility typically include managing Accounts Receivable, which involves tasks like cash collection, deposits, and third-party billing. Additionally, cashiers handle tasks related to Student Refunds and the Distribution of Checks.

Cynthia Chin-Delong

Jayme Wong

Cashiering

Forms & Reference Materials

Administrative Procedures

Cash Handling Responsibilities

  • Responsibility Matrix – Need updated Form

Grant In Aid Payments

Payroll Distribution

Payroll Deadlines