Business Office

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Here to Help

The objective of the Business Office is to provide quality service to students, employees, and the community in the matters of payment information and monetary functions of the college.

Location

‘Ilima Bldg, Room 105

Meet the Fiscal Section

Elaine Chang

emchang@hawaii.edu / x9880

 

  • All purchasing, reimbursements & travel for Tuition & Fees Special Fund (TFSF) Departments under:
    • EMS
  • All purchasing, reimbursements & travel for Revenue Generating Community College Revolving Fund (CCRF) Programs:
    • EMS
  • All purchasing, reimbursements & travel for Culinary
    • TFSF
    • CCRF
  • Federal Funds (Accounts that begin w/ “6”)
    • PI: Grant Itomitsu / Ron Takahashi
    • PI: Bob Franco
  • Trust Funds (Accounts that begin with “4”)
  • Financial Aid (Extramural Funds)
  • Culinary CCRF Budget
  • Destiny Invoice Pay Downs
  • Reconciliation of Destiny
  • Revenue Generating Programs Assessment
  • P-card Coordinator
  • Invoice Generation
  • Reconciliation of Accounts

Rafaela Delong

rafaela@hawaii.edu / x9526

 

  • All purchasing, reimbursements & travel for Tuition & Fees Special Fund (TFSF) Departments under:
    • Vice Chancellor for Administrative Services
    • Equipment Replacement
    • System Strategic Initiatives
  • All purchasing, reimbursements & travel for Revenue Generating Community College Revolving Fund (CCRF) Programs:
    • VC for Administrative Services
  • Higher Education Emergency Relief Funds (HEERF)
  • Conference Center
  • Stale Dated Checks
  • Reconciliation of Accounts

Shanna Hom

skepaa@hawaii.edu / x9886

 

  • All purchasing, reimbursements & travel for Tuition & Fees Special Fund (TFSF) Departments under:
    • Dean of Health Programs
    • Health Sciences
    • Nursing
    • Vice Chancellor for Academic Affairs
      • CELTT
      • Library
  • Federal Funds (Accounts that begin w/ “6”)
    • PI: Brandon Chun
    • Hāna Career Pathways
  • Perkins Funds (Accounts that begin w/ “5”)
  • Professional Fees
    • Professional Fees transfer
  • Student Activities Fund
  • Reconciliation of Accounts

Elisha Shimokawa

ewllum@hawaii.edu / x9253

 

  • All purchasing, reimbursements & travel for Tuition & Fees Special Fund (TFSF) Departments under:
    • Chancellor
    • Dean of Arts and Sciences
    • Dean of Business, Legal, Technology, Culinary, Hospitality
  • All purchasing, reimbursements & travel for Revenue Generating Community College Revolving Fund (CCRF) Programs:
    • Chancellor
    • Summer School
    • Honda International Center
    • Health Education Non-Credit (HENC)
    • Office of Continuing Education & Training (OCET)
    • VC for Academic Affairs
    • Library
    • Passport
    • VC for Student Affairs
  • Reconciliation of TAPS
  • Reconciliation of Accounts

Danielle Taguchi

dmiyauch@hawaii.edu / x9529

 

  • All Federal Funds (Accounts that begin w/ “6”) except:
    • Higher Education Emergency Relief Funds (HEERF)
    • Hāna Career Pathways
    • Financial Aid
    • PI: Brandon Chun
    • PI: Bob Franco
    • PI: Grant Itomitsu / Ron Takahashi
  • myGRANT Review and Approval
  • Research Training and Revolving Fund (RTRF)
  • Reconciliation of Accounts

Leeann Tollefsen

leeann4@hawaii.edu / x9530

 

  • All purchasing, reimbursements & travel for Tuition & Fees Special Fund (TFSF) Departments under:
    • Vice Chancellor for Student Affairs
  • TAPS; Casual and Overload Payroll
  • SECE; Student help payroll
  • Salary Overpayments
  • KFS Access
  • Inventory
  • Culinary invoices
  • Utility Payments
  • UH Telecommunications Request
  • Vacation Transfers
  • SEED Grants
  • Reconciliation of Accounts

Fiscal

Forms & Reference Materials

Extramural Funds

RCUH Financial Portal

Fiscal Operations

PO Terms and Conditions

UH Systemwide Administrative Procedures

State Procurement Office (SPO) Price List

Kuali Financial System (KFS)

    Requisitions (REQ) / Purchase Orders (PO)

    Payment Request (PREQ)

    Disbursement Vouchers (DV)

    Interdepartmental Order (IDO)

    Inventory

    COVID-19 Interim Procedures

    Other Forms

    Other Procedures

    Procurement Card (P-Card)

    Information

    Websites

    Training Materials (Kapi‘olani CC Business Office)

    Training Materials (UH System Procurement)

    Procurement Card Document (PCDO)

    Travel

    Business Online Submission System (BOSS)

    Grant In Aid Payments

    Payroll Deadlines

    Revenue Generating Programs

    Budget

    Meet the Cashiering Section

    Cashiers have a range of important responsibilities that encompass various financial tasks. Their areas of responsibility typically include managing Accounts Receivable, which involves tasks like cash collection, deposits, and third-party billing. Additionally, cashiers handle tasks related to Student Refunds and the Distribution of Checks.

    Cynthia Chin-Delong

    Jayme Wong

    Cashiering

    Forms & Reference Materials

    Administrative Procedures

    Cash Handling Responsibilities

    • Responsibility Matrix – Need updated Form

    Deposits

    Advance Deposits

    Credit Card Receipt

    Grant In Aid Payments

    Payroll Distribution

    Payroll Deadlines