Business Office
Here to Help
The objective of the Business Office is to provide quality service to students, employees, and the community in the matters of payment information and monetary functions of the college.
Location
‘Ilima Bldg, Room 105
Meet the Fiscal Section
Faila Delong
rafaela@hawaii.edu / x9526
- All purchasing, reimbursement & travel for Tuition & Fees Special Fund (TFSF) Departments under:
- Vice Chancellor for Administrative Services
- Campuswide Equipment (Equipment Replacement)
- Conference Center
- Commercial Enterprise Revolving Fund
- Perkins Funds (Accounts that begin w/ ”5”)
- Reconciliation of Accounts
Shanna Hom
skepaa@hawaii.edu / x9886
- All Federal Funds (Accounts that begin w/”6”)
- Financial Aid (Extramural Funds)
- Research Training and Revolving Fund (RTRF)
- myGRANT Review and Approval
- Reconciliation of Accounts
Mayitta Penoliar
mayitta@hawaii.edu / x9525
- All purchasing, reimbursement & travel for Tuition & Fees Special Fund (TFSF) Departments under:
- Dean of Health Programs
- Health Sciences
- Nursing
- EMS
- Professional Fees
- Professional Fees transfer
- TAPS: Casual and Overload Pay
- SECE: Student help payroll
- Salary Overpayments
- Utility Payments
- UH Telecommunications Requests
- Inventory
- Vacation Transfers
- Reconciliation of Accounts
Elisha Shimokawa
ewllum@hawaii.edu / x9253
- All purchasing, reimbursement & travel for Tuition & Fees Special Fund (TFSF) Departments under:
- Chancellor
- Dean of Business, Legal, Technology, Culinary, Hospitality
- Culinary
- System Strategic Initiatives
- All purchasing, reimbursements & travel for Revenue Generating Community College Revolving Fund (CCRF) Programs:
- Chancellor
- Summer School
- Honda International Center
- Health Education Non-Credit (HENC)
- Global Learning and Development (GLAD)
- Passport
- EMS
- Culinary
- Destiny Invoice Pay Downs
- Reconciliation of Destiny
- Revenue Generating Program Assessment
- Reconciliation of Accounts
Abby Sugihara-Chang
abbys@hawaii.edu / x9880
- All purchasing, reimbursement & travel for Tuition & Fees Special Fund (TFSF) Departments under:
- Vice Chancellor for Academic Affairs
- CELTT
- Library
- Dean of Maunulau
- Dean of Arts and Sciences
- Vice Chancellor for Academic Affairs
- All purchasing, reimbursements & travel for Revenue Generating Community College Revolving Fund (CCRF) Programs:
- Vice Chancellor for Academic Affairs
- Dean of Maunulau
- Dean of Arts and Sciences
- Library
- Trust Funds (Accounts that begin with “4”)
- P-card Coordinator
- Reconciliation of Accounts
Leeann Tollefsen
leeann4@hawaii.edu / x9530
- All purchasing, reimbursement & travel for Tuition & Fees Special Fund (TFSF) Departments under:
- Vice Chancellor for Student Affairs
- All purchasing, reimbursements & travel for Revenue Generating Community College Revolving Fund (CCRF) Programs:
- Vice Chancellor for Administrative Services
- Vice Chancellor for Student Affairs
- Student Activities Fund
- Student Activities
- Student Publications
- Student Congress
- UPASS Fee
- KFS Access
- Culinary Invoices
- Stale Dated Checks
- Invoice Generation
- Reconciliation of Accounts
Fiscal
Forms & Reference Materials
UH Systemwide Administrative Procedures
State Procurement Office (SPO) Price List
Kuali Financial System (KFS)
Requisitions (REQ) / Purchase Orders (PO)
Payment Request (PREQ)
Disbursement Vouchers (DV)
Interdepartmental Order (IDO)
- IDO Form FSO-30 (pdf)
- Kuali – IDO Flow Chart (pdf)
- IDO Instruction (pdf)
Inventory
- Asset Disposal Form (pdf)
- Asset Transfer Form (pdf)
- Kapi‘olani CC Map – KFS Building Index (pdf)
Procurement Forms
- Form 63 – Services Contract (pdf)
- Form 65 – Request for Sole Source (pdf)
- Form 95 – Determination of Cost and Price Reasonableness (pdf)
- Form 107G – University of Hawai‘i Agreement for Services (pdf)
- Form 136 – Purchase of Meals Refreshments Protocol Items (pdf)
- Form 144 – Sole Brand Justification (pdf)
- Form 152 – Request for Emergency Procurement (pdf)
Procurement Card (P-Card)
Information
- P-Card Requiring Prior Approval (pdf)
- P-Card Allowable Purchases (pdf)
- P-Card Unallowable Purchases (pdf)
Websites
Training Materials (Kapi‘olani CC Business Office)
- Kapi‘olani CC P-Card Program Introduction (pdf)
- SAP Concur – PCDO Flow Chart (pdf)
- SAP Concur – Creating a PCDO (pdf)
- SAP Concur – Logging in to SAP Concur (pdf)
- SAP Concur – Two Factor Authentication Setup Guide (pdf)
Procurement Card Document (PCDO)
Travel
- eTravel Website (Regular Employees)
- eTravel – Flow Chart (pdf)
- eTravel – Procedures (pdf)
- Manual Travel Form DISB-4 (pdf) – ie. RCUH Employee, State Employee (non-UH), Student, Student Employee
- Travel Information Form (pdf) – To Determine Taxability
- Third Party Payment – Reportable Object Code (xlsx)
- WH-1 (pdf)
- Allowable & Disallowable Expenses
- ePayment
- Allowable Rates & Memos
- Profiler
- Currency Converter
Grant In Aid Payments
- Grant in Aid Payments Matrix (pdf)
- Stipend Information Form (pdf)
- UHCO-2 Form (pdf)
Revenue Generating Programs
Other Procedures
- Business Cards Procedures (pdf)
- Business Cards Form (pdf)
- Prizes and Giveaways (pdf)
- Uniform Maintenance Allowance (pdf)
- Service and Retirement Awards (pdf)
Meet the Cashiering Section
Cashiers have a range of important responsibilities that encompass various financial tasks. Their areas of responsibility typically include managing Accounts Receivable, which involves tasks like cash collection, deposits, and third-party billing. Additionally, cashiers handle tasks related to Student Refunds and the Distribution of Checks.
Cynthia Chin-Delong
chinc@hawaii.edu / x9888
Junko Fink
junkou@hawaii.edu / x9898
Jayme Wong
jayme.wong@hawaii.edu / x9774
Cashiering
Forms & Reference Materials
Administrative Procedures
Deposits
- Deposit-Form-Template (xls)
Advance Deposits
- Kuali-Creating-an-Advance-Deposit-Cheat-Sheet (pdf)
- Kuali-Creating-an-Advance-Deposit-Visual-Cheat-Sheet (pdf)
Credit Card Receipt
Grant In Aid Payments
- Grant in Aid Payments Matrix (pdf)
- Stipend Information Form (pdf)
- UHCO-2-Form (pdf)